Welcome to Records Management at Florida State University! 

Here you will find out what to keep, what to throw away, ​and how to dispose ​of outdated records.

Records Responsibility

"Each agency shall comply with the rules establishing retention schedules and disposal processes for public records which are adopted by the records and information management program of the division.F.S. 119.021 (b)

Each employee at the University is responsible for the following:​

  • Caring for and maintaining records until they reach the end of their retention period.​

  • Maintaining the records in such a way they can be easily found and/or identified and viewed​.

  • Producing copies in the event of litigation, audit, or public records requests​.

  • At the end of the appropriate retention period, disposing of records in accordance with all federal, state and university guidelines​.

  • Protect the confidentiality, privacy, and security of any confidential or private information so designated  under the guidelines for information classification by the University.